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Financial Policies


On this page of the Society's website you can find details of Society financial policies. This information was last revised on 7/23/2013.

  • General Statement on Financial Policies
  • Membership Dues
  • CIPP Payment (USA Rugby requirement)
  • USA Rugby Training Courses
  • Educational Conferences
  • Match Expense Reimbursement
  • Referee Exchanges
  • NASO Insurance Subsidy
  • Extraordinary Expenses
  • Benefit Limits

General Statement on Financial Policies

The New England Rugby Referees Society is recognized as a charitable and educational organization under section 501 (c) (3) of the IRS code. Financial matters are overseen by the Executive Committee through the Society's Treasurer. Questions regarding financial policies and procedures should be directed to the Treasurer (treasurer@nerugbyrefs.org) Mail should be sent to:

Peter Lloyd-Evans, Treasurer
New England Rugby Referees Society
54 Richfield Road
Arlington, MA 02474

The Society's financial policies reflect an attempt to balance sometimes competing interests:

  • reducing the financial burden on individual members to actively participate in the game;
  • increasing the resources available to support referee recruitment and development; and
  • maintaining the financial viability of the Society.

To keep these three interests in balance, the total amount of expense reimbursement that an individual referee can receive in a year may be limited. If you do not need to be reimbursed your expenses, please, in the interest of our Mission to develop and educate referees, please deduct your expenses from your taxes instead. If you are economically blessed, do make a charitable donation to the Society. The Society's TIN (Tax Identification Number) is 04-2767268.

Membership Dues

Annual membership dues are $10. All members are expected to pay dues by January 31 of each year. Members not paid up by January 31 may be ineligible for certain Society Benefits. Membership dues may be deducted form exepnse reimbursement after the spring season or paid by check made payable to the New England Rugby Referees Society and mailed to: 

Peter Lloyd-Evans, Treasurer
New England Rugby Referees Society
54 Richfield Road
Arlington, MA 02472


CIPP Payment

The Society requires all members who accept assignments as match officials to be currently registered with USA Rugby through the CIPP program. It is the responsibility of each individual referee to CIPP register. The Society will reimburse CIPP dues for active members of the Society who have paid their membership dues. 

CIPP membership forms can be downloaded from the USARFU web site(http://www.usarugby.org ). 

USA Rugby Training Courses

The Society will pay the course fee for active members in good standing to attend USARFU Referee Courses. New members will be reimbursed for the Level 1 Referee and Touch Judge courses once they are active members of the Society. Courses must have been passed (and the certificate received) before there can be any reimbursement. 

Educational Conferences

The Society President will decide on a case by case basis the amount of subsidy, if any, that will be provided for members to attend educational conferences, based on availability of funds. 

Match Expense Reimbursement 

The Society will reimburse certain expenses associated with officiating at NERFU sanctioned games and events only. Touch Judge assignments are considered to be part of a referee's training experience and are not reimbursible unless specifically authorized by the President or Director of Assignments. Territorial and National assignment expenses are reimbursed by the Northeast or USA Referee Societies according to their established policies. Expenses for exchange assignments are established on a case by case basis by the Society President. 

Expense Reimbursement Rates

$75 for a single match assignment, plus mileage
$75 for a half-day at a tournament, but no milage
$100 for a full day at a tournament, plus mileage

Mileage is reimbursed at the federal rate for not-for-profit organizations of 14 cents/mile.

These match expense reimbursement rates were established for the Fall 2013 season and based on an estimation of per-diem costs incurred by match officials for meals and incidental expenses, plus an estimation of costs for required equipment and clothing. The 2013 U.S. Government's General Accounting Office partial day per-diem rate for meals and miscellaneous expenses in Boston is $53.25/day.

Referees are expected to provide for themselves at a complete kit (shorts, socks, jersey) to ensure sufficient contrast with team colors. Estimated cost of the complete kit is $94 ($55 jersey, $30 shorts, $9 socks). Referees are expected to look professional and well presented on the field, so it is estimated that each kit will need replacing after about 10 matches or tournaments. $94/10 matches = $9.40/match or tournament.

Referees need to have a sets of boots. Estimated cost of a pair of boots is $50. Boots are estimated to last 10 matches. $50/10 matches = $5/match.

Referees are also expected to provide additional miscellaneous equipment such as red / yellow cards, a whistle,  touch flags, and a kit bag. Costs for these over the course of several seasons are estimated at $7.35 per game.

$53.25 per-diem base rate + $9.40 per match or tournament kit expense + $5 per match boot expense + $7.35 per match miscellaneous equipment expenses = $75 per single match or half day at a tournament.

Requesting reimbursement


Match expenses can only be claimed at the end of each season. Deadlines for requesting reimbursement will be established each year by the Treasurer and communicated to Society members. For the spring season (matches March 1 through June 30) the dealine is usually around July 15. The deadline for requesting reimbursement for the summer and fall seasons (matches June 1 through November 30) is generally around December 31. 

To request reimbursement, refees are asked to review their individual financial statements found in their "my space" on the website and then email the Treasurer requesting reimbursement of no more than the amount identified on the financial statement. The Treasurer will make payments of approved expenses within 2 weeks of receiving requests. A transactin record of requests and payments will be maintained for each member and will be accessible via the individual referees account on the website.

Please note that the Society does not bill clubs for match fees until the end of each season, so for cash flow purposes it may at times be necessary to hold reimbursement of expenses until sufficient match fee payments have been received from the clubs.

Referee Exchanges

The amount of reimbursement available for an outgoing exchange will be decided by the President and must be agreed to in advance of travel. If the expense for an exchange is a financial hardship for the referee the expense can be submitted for reimbursement when incurred. 

Hosting an incoming exchange is part of the rugby experience. As such, most costs incurred while hosting are not reimbursable. Extraordinary expenses incurred while hosting may be reimbursable only if they have been pre-approved by the Society President or Vice-President. 

NASO Insurance Subsidy

The Society will pay for membership in the National Association of Sports Officials for all members who are active and current with their dues. 

Extraordinary Expenses 

Any expenses not covered above must be cleared with the President and/or vice-President before indebting the Society. 

Benefit Limits 

Referee Reimbursements

The total amount reimbursed to a referee for match related expenses, educational subsidies and insurance subsidies in a calendar year cannot exceed the total amount the Society bills for that referee's services in the same calendar year.

Referee Coaches and Evaluators

It is recognized that while referee coaches and evaluators are not revenue producers, they do provide an invaluable service to the society. As such, all match related and educational costs incurred on behalf of the society by referee coaches and evaluators are reimbursable. Conference and NASO subsidy levels will be will be determined by the President on an annual basis.

Other expenses

Other expenses incurred on behalf of the society (i.e. shipping paraphernalia, printing society materials, administrative costs for Area Coordinators) are excluded from annual reimbursement limits.