Officer Responsibilities and Instructions

Primary contacts must ensure the following procedures are done for their club.

​

1. Update Contacts

• Anyone who has the role “Membership Officer” can add others and can assign them roles.

• Login to Match Facts. Go to the “Organization” view by clicking in the top left of the page (as opposed to your personal section).

• Go to MEMBERS

• Click “Add member”.  Each club must have 2 members, and there is no maximum number of members.

• Enter name and email  - Your new member then will get an email to complete their registration.

  • We do not need:

    • Date of birth

    • Gender

    • Postal address

  • At this point, members with the "membership secretary" role can assign the new member roles.

    • Members can have more than 1 role (e.g. one person can set as president and treasurer).

    • A single role can be assigned to multiple people (e.g. both the treasurer and the president might want the “treasurer” role so both will get invoices).  

• Please clear out any members who are no longer involved in your club’s administration.

• FOR CONFERENCES ONLY

  • You also need to update your contact list with a name and email address for the following three roles:

    • Leader (president, commissioner, czar, whatever your conference calls it)

    • Treasurer

    • Chair of Disciplinary Committee

 

2. Enter your playing venue (or venues)

• In the Organization section, go to GROUNDS

• Put in your field’s name and address. This needs to be able to generate a close enough location for GPS.

• For venues with multiple fields (e.g. Fort Adams or Union Point) use the option to “add fields”.

  • If you don't, the system will only accept one game per time slot (causing problems at places like Moakley Park).

​

Inform Peter Watson that you have done the above, and he will enable your team to input fixtures.

​

3. Enter games

• Go to MATCHES, and click the little arrow at the right side of the “add new match” button.  

• Select game or tournament

• Select your competition (Club Men or Liberty or Colonial Coast Women or etc.)

• Select division

• Select round (2023)

• Select field 

• Enter time/date/opponent details

• PROOFREAD. You are responsible for the accuracy of your entries.

• Hit “save”

• Your games will show on our schedule as “pending”, until approved by the Society.

  • Teams that have unpaid bills will remain pending until cleared by our treasurer.

  • If your game(s) don’t change from pending to future in 48 hours, please contact Peter Watson.